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All businesses are required to fill out items 1, 3, 4, 5, and 6. Item 2 is required only when applicable and item 7 is not required. Remember to complete Part I and to sign and date the form prior to submission. Instructions for IRS Form W-9 can be found at: https://www.irs.gov/pub/irs-pdf/iw9.pdf The information completed on the W-9 should match the information that the applicant uses to complete their business tax forms each year. Please be sure your form has your signature as well. Please see the completed example below:
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The Groveland CARES Small Business Assistance Grant Program will use the web-based application platform on Jotform.
Send an email to GrovelandCARESAct@gmail.com and you will receive a response within 36-48 hours (Monday-Friday) of your email regarding your application.
See the list below to see the documentation required to upload to have a complete application:
For a Non-Profit Business:
The application contains a drop-down menu of industries. The numerical digits below are the first two digits in the NAICS (North American Industry Classification System). In the grant application, you will be able to select from the following list:11 – Agriculture, Forestry, Fishing and Hunting21 – Mining, Quarrying, Oil and Gas Extraction22 – Utilities23 – Construction31-33 – Manufacturing42 – Wholesale Trade44-45 – Retail Trade48-49 – Transportation and Warehousing51 – Information52 – Finance and Insurance53 – Real Estate and Rental and Leasing54 – Professional, Scientific and Technical Services55 – Management of Companies and Enterprises56 – Administrative, Support, Waste Management and Remediation Services 61 – Educational Services62 – Health Care and Social Assistance71 – Arts, Entertainment, and Recreation72 – Accommodation and Food Services81 – Other Services (Personal)The following site has a list of industry titles and codes if you would like additional information: https://www.naics.com/search/
“Additional Industry Information” helps provide additional information about your business. Below is the current list of eligible business:RetailNon-essential Medical Procedure ProvidersGyms / Fitness CentersMovie Theaters, Concert Halls, Event VenueBowling Centers and ArcadesBars, Pubs, NightclubsRestaurantsVacation Rental OwnersCosmetology, Barber Shops, and Nail SalonsTattoo and Body Piercing, Acupuncture, Tanning, Massage Service o Theme Park / Tourism AttractionOther
If your business does not fit into the list, applicants may select “Other” at the bottom of the list on the application. By selecting “Other”, the applicant will be given the opportunity to describe the business and industry type in 50 characters or less.
For “Total number of hours worked by part-time employees, per week” = leave blankFor “Total number of full-time employees” = use 1
You will need to show two amounts:Average Monthly Net Income Prior to 1/1/2020Average Monthly Net Income From 1/1/2020 to Current DateYou may have a monthly profit and loss statement available for each category above that can provide those amounts, or here are two options to calculate the amounts.Option 1: Average Monthly Net Income can be calculated:Average Monthly Revenue - Average Monthly Cost of Goods Sold - Average Monthly Expenses =Average Monthly Net IncomeOption 2: Average Monthly Net Income can be calculated:Average Monthly Revenue - Average Monthly Total Expenses = Average Monthly Net Income
IRS Form W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdfMost Recent State of Florida business filing Annual ReportSchedule C of 2019 IRS Form 1040: Obtain from your business records (ONLY applicable for Sole Proprietors) (Note, IRS Form 1099-MISC may be an approved alternative)Copy of Driver’s License (for each contact) (front only)ONLY for entities with 2 or more full-time equivalents (FTE)IRS Form 941 (IRS Form 941 (Employer’s Quarterly Federal Tax Return for Quarter 4 of 2019)IRS Form 943 (Employer’s Annual Federal Tax Return for Agricultural Employees) for 2019Non-Profits: IRS 501(c)(3) Determination Letter or other IRS recognition document: Obtain from your business records or search: https://apps.irs.gov/app/eos/
• Your business’s Annual Report can be found on www.sunbiz.org• Go to: http://search.sunbiz.org/Inquiry/CorporationSearch/ByName• Enter your organization’s name in the search box. Click “Search Now”• Select your Entity Name in Entity Name List.• Scroll down to “Document Images” and select “View Image in PDF Format” of most recent Annual Report to download.• Save your download• Upload the saved filed in the application portal at the appropriate location.
https://www.irs.gov/pub/irs-pdf/fw9.pdf . Be sure to sign and upload the completed form.
Groveland will send a check via United States Postal Service to the Legal Business Name entered on the application at the Mailing Address provided in Section 3 of the online application.
Yes, the online application can be saved to be completed later.
Your application and attached documents will be evaluated for program eligibility and completeness. This process will include a verification process to confirm validity of the information provided. Applicants will be notified by email when a decision has been made on your application.
Grants will be awarded to qualified business and organizations on a first come, first serve basis, based upon the eligibility, the accuracy and the completeness of the application. So, an incomplete application will cause a delay in the review process which may be impacted by depletion of funds. Until programs funds have been depleted, if your application is determined to be incomplete upon initial review, your application will be forwarded onto a next-level reviewer who will reach out via email to address incompleteness. In order to be awarded a grant, the issue(s) and/or missing information would need to be submitted, reviewed, and approved before the allocated funding is depleted.